⚙️ Configuring Your Mailbird Calendar Settings

This article will guide you through the settings available in Mailbird’s Calendar, and how to personalize them to best suit your needs. With just a few clicks, you can customize your calendar for a smoother, more efficient scheduling experience.

🛠 Accessing the Calendar Settings Menu

To open the settings:

• Click the Gear icon located in the top-right corner of your calendar.

• You will see three options:

  • Settings – Opens the main Calendar Settings menu.

  • Refresh and sync – Syncs all connected accounts (you can also press F5 as a shortcut).

  • Show left menu – Toggles the visibility of the left-hand Calendar and Accounts column. 

We’ll now go through each tab of the Settings menu to explain what it does.

📬 Accounts Tab

Below is a breakdown of the Accounts tab and its key features:

1. Sync Your Connected Accounts

   • After connecting an email account to Mailbird’s Calendar, apply a checkmark to sync its events. This pulls events from your existing calendar into Mailbird's Calendar.

2. Calendar Compatibility

   • Google Accounts: Google Calendars can be added without connecting an email account.

   • Microsoft Accounts: Require an email account to be connected before the calendar can function.

   • Unsupported Providers: Will have an info tooltip icon next to them.

3. Reordering Accounts

   • Use drag and drop to rearrange the order of email accounts by clicking the handle icon next to the account name.

4. Add Calendar-Only Accounts

   • Click +Connect other account to use a calendar without connecting the corresponding email account to Mailbird.

     • ⚠️ Events created for unsupported email accounts (e.g. Yahoo) will not sync between Mailbird and your email server where the calendar is hosted.

⚙️ General Tab

The General tab offers three sections to fine-tune your calendar experience:

• Time and Region

  • Use your Windows time zone or select a custom one.

  • Choose between 12-hour and 24-hour time formats.

• Event Settings

  • Set a default calendar for new events.

  • Choose a default event duration.

• View Options

  • Pick the start day of your week.

  • Show or hide week numbers.

  • Choose to fade out past events for clarity.

📚 Calendars Tab

In the Calendars tab, you can Add or Edit calendars, similarly to what you see in the Calendar and Accounts column.

⚠️ Important:
Removing a calendar from Mailbird will permanently remove it from the server. Anyone with access to it will lose visibility. A pop-up will appear before its removal to ensure that you understand this.

📥 Import & Export Tab

To learn how to import and export calendar data, please refer to this other article for a detailed walkthrough of the process to do this.

🙋 Need More Help?

We hope you found this article helpful! If you still have questions or need assistance with Mailbird’s Calendar, feel free to contact our Customer Happiness Team by clicking here.